Downloadable fire door certificates and inspection templates are widely available and mostly too generic to be useful. The test of a template is whether a person reading it in two years, after the inspector has left and the doors have been repainted, can tell which door is which and what was actually found. Most fail that test at the first field.
Identification, which is where templates fail
Every door needs a unique reference that exists on the door as well as on the paper, and a location description that matches the building's own drawings and room naming. A row that says first floor corridor door is useless in a corridor with six doors. Where a building has no door numbering, establishing one is the first task and it outlives every inspection that follows.
What was found, not whether it passed
A pass or fail column alone discards the information. The record should state the condition of each component: closing and latching, gaps at head and each jamb, seals, leaf condition, glazing, hinges, closer, latch, signage. A door can pass overall and carry a seal defect worth fixing at the next opportunity, and that is exactly the information a planned maintenance programme runs on.
Classification and action
Defects need a severity so that an immediate risk is separated from a planned repair, and each one needs an owner and a date. A report that lists two hundred defects with no classification produces paralysis, which is why competent reports rank them.
Who, when and against what
The inspector's name and scheme registration, the date, and the standard or scheme the inspection was carried out against. Without the last of those, a future reader cannot tell what the inspection was looking for, and an inspection whose scope is unknown cannot be compared with the next one.
Questions people ask about fire door certificate template
Is there an official fire door certificate?
No. There is product certification for the doorset and there are inspection records. Neither is a government form, and templates offering an official certificate are describing something that does not exist.
Should the record be kept per door or per building?
Per door, collected into a building schedule. Per building alone cannot answer the only question that gets asked, which is about a specific door.
How long should the records be kept?
Long enough to show a history of checks and of defects being closed out. That usually means years rather than months, and it means keeping the superseded versions rather than overwriting them.